Client workspace
Vouchers
Create, complete, review, post, retry, void, and generate vouchers from confirmed invoices.
What this menu does
Convert manual and invoice source facts into balanced journal entries and posted general-ledger records.
Where to find it
Client workspace navigation: Accounting → Vouchers.
When to use it
- Create or edit a manual voucher draft.
- Generate vouchers from confirmed invoices.
- Complete and submit a voucher for review.
- Review, return, submit posting, retry failed posting, or void.
- Inspect source invoice, lines, and posting task.
Before you begin
- Open the correct client workspace.
- Confirm the company name shown in the workspace header.
Page regions
- 01Summary cards and status filters
- 02Voucher list and row actions
- 03Create/edit page
- 04Completion checks
- 05Generate-from-invoices dialog
- 06Voucher detail and source invoice
- 07Posting confirmation/task
- 08Operation result messages
Supported operations
Create or edit a manual voucher
- 1
Select Create voucher, or Edit on an editable voucher.
- 2
Enter voucher date, accounting period, summary, and at least one line for a draft.
- 3
Choose valid postable accounts and enter debit or credit on each line; one side clears the other.
- 4
Add/remove lines and Save; open the detail page after navigation.
A draft voucher is created or updated; saving a draft does not require final two-line balance readiness.
Generate vouchers from invoices
- 1
Select Generate from invoices.
- 2
Choose an accounting period, search confirmed invoices, and select records across pages.
- 3
Review invoice count and select Generate.
- 4
Read created, existing, and failed counts; follow failed-item links back to the focused invoice.
Each eligible invoice has one active main voucher; existing vouchers are reported rather than duplicated.
Complete and review a voucher
- 1
Open Complete on a draft or posting-failed voucher.
- 2
Resolve blocking checks: valid date/period, at least two lines, accounts, amounts, and balanced debit/credit totals; review advisory checks.
- 3
Save completion or Save and submit review with a reason.
- 4
On a pending-review voucher, use Review or Return to draft according to the evidence.
A reviewed voucher becomes eligible for posting; returned vouchers go back to draft correction.
Submit, monitor, or retry posting
- 1
On a reviewed voucher, select Submit posting.
- 2
Confirm it is reviewed, balanced, uses valid accounts, belongs to an open period, and has no duplicate posting.
- 3
Confirm the accounting-period impact and submit.
- 4
Review the posting task; if status is Posting failed, fix the business cause and use Retry posting once.
Successful posting creates ledger entries; a failed task keeps its failure code and can be retried when eligible.
Void a voucher
- 1
Open the verified voucher detail.
- 2
Select Void when the action is visible.
- 3
Enter the required reason and confirm.
- 4
Verify status and remember that posted accounting may require controlled adjustment rather than ordinary editing.
The voucher is marked void with its reason and audit history.
Business rules and fields
- Draft saving allows one line, but review readiness requires at least two valid balanced lines.
- Only active, leaf, postable accounts can be selected.
- A confirmed invoice should have one active main source voucher.
- Posting is asynchronous and writes general-ledger entries only after success.
- Posted facts are protected; EWT/CWT corrections can create controlled adjustment vouchers instead of rewriting history.
States you may see
What happens next
- Successful posting produces balanced ledger entries tied to the voucher and its source.
- Every lifecycle action and posting attempt remains traceable.
Common problems
The page is view-only or an action is missing.
The workspace is read-only, the employee lacks maintenance access, or the record status blocks changes.
Verify the client lifecycle status and your access with a firm administrator. Do not work around the restriction in another client.
A save, generation, or load action fails.
Business validation, missing source data, an expired session, or a temporary service problem can block the action.
Read the business reason shown on the page, fix the source data, and retry once. Preserve the request identifier when asking support for help.